Business Meeting Procedures and Commonly Asked Questions
One of the best ways to learn what is happening in your county
is by attending a Board of Commissioners Business Meeting. During
these meetings, the board considers items ranging from budgetary
issues, to road issues, to grants and local programs. The Clayton
County Board of Commissioners encourages citizens to attend
Business Meetings so that they can get to know who their
commissioners are and what is going on in the county
government.
When are Business Meetings held and are they open to the
public?
Business and Zoning
Meetings - Pursuant to Ordinance 2009-50, adopted by the
Clayton County Board of Commissioners on April 7, 2009, the Board
of Commissioners shall hold regular meetings on the first, second,
and third Tuesday of each month, at 7:00 p.m. in its Boardroom
located at 112 Smith Street, Jonesboro, Georgia, unless postponed
to a subsequent date by action taken at a regular meeting. Meetings
shall be open to the public. The Board of Commissioners may also
hold such additional meetings as shall be necessary. Whenever any
regular meeting of the board shall fall on a holiday, the meeting
shall be held on the following day. All zoning meetings shall be
conducted at night beginning at 7:00 p.m.
PRE-MEETINGS: A
pre-meeting of the Board of Commissioners is held at 6:30 p.m. in
the Commissioner's Conference Room at 112 Smith Street, Jonesboro,
Georgia on the first, second, and third Tuesday of each month prior
to the regular meetings of the Board.
ZONING MEETINGS:
The Board of Commissioners shall consider zoning matters as part of
the Board's Agenda of its regular meeting held on the second
Tuesday of each month.
Changes in the scheduling of any of
the above meetings or notifications of Special meetings will be
posted at least 24 hours in advance.
All meetings and
pre-meetings are open to the public except for those occasions
involving matters that are specifically exempt by the Georgia Open
Meetings Law.
Who determines what is placed on the agenda?
The agenda is prepared by the
Clerk. The deadline for getting an item placed on the agenda is
close of business on the Wednesday before the next meeting. Anyone
wanting to be placed on an upcoming agenda should contact the Clerk
at (770) 477-4550 or Assistant Clerk at (770) 477-3210. Anyone
placed on the agenda must provide written documentation on the
issue by the deadline.
Can a citizen address the Board of Commissioners during a
Business Meeting without already being on the official meeting
agenda?
The Board welcomes public comment;
however to manage available time, public comment will be limited to
two minutes per speaker at each regular business meeting and work
session. Public comment will come at the end of the regular
business meeting but before the executive session. Any member of
the public wishing to make comments must sign up with the Clerk
prior to the call of the meeting.
Will a citizen's concerns/comments be recorded in the meeting
minutes?
Public comment will be noted but
not transcribed.